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Frosty Orange | November 17th, 2020 | Error, General, MS Outlook

1. Cara Recall Email Outlook 2018
2. Recall Email In Outlook 2018
3. Recall Email Outlook 2018
4. Recall Email In Outlook 2018

Just after hitting the Send button if you realize that it was a mistake and the email is not in your outbox anymore, what will you do then? Do you know, how to recall an email in Outlook 2016, 2013 and other below version without the knowledge of recipient. Well, the technology is made for human beings and humans make mistakes.

Let us consider the case of Microsoft Outlook email clients, sometimes users may end up with sending a message to someone who is not the intended recipient and could lead to an awkward communication later. A solution to this issue is having the ability to recall sent email message in Outlook that one has gone to the wrong recipient.

Hello Akos, Thanks for your post. I have moved this case to Outlook. To recall a message, first please double click on a sent email to open it in a new window. Then on the Message tab, you can see the Actions tab, click it and you can recall the message from here. Here is an article for your reference: Recall a message. Open you Outlook, select Sent Items in the Home ribbon and double click the sent email that you want to recall or replace in order to open it. Go to Message Actions Recall This Message. Or you can click File Info Resend or Recall Recall This Message. In today's video, we will show you how to recall an email in Microsoft Outlook 2019.Open Outlook app. Select 'Sent Mail' from the left side menu. To attempt to Recall a message, navigate to the Sent folder in Outlook. Open the email in question and select the “other actions” button in the Move section of the menu. Select “Recall This Message”: Select an option and I suggest leaving the “Tell me if.” checkbox checked so you’ll know if the Recall worked: Example of a failed.

Explore- Microsoft Outlook Recall Send Email Feature

“Microsoft Outlook email recall, does it work!! I am using Outlook 2016 in windows 10 OS. Mistakenly I have send a wrong email to a wrong person. I need to recall it at any cost. But it is not working. Also how do I know if I have successfully recall a message in Outlook account and how long does it take to recall an email? How to recall an email in Outlook 2016 in Windows OS?”

Microsoft Outlook 2016 has the same functionality called ‘Recall This Message’. Email recalling in MS Outlook is the action of deleting email messages sent mistakenly. With this message recall option in Microsoft Outlook, the sent message can be retrieved from the mailboxes of recipients who have not yet opened it. Users can also substitute a replacement email message. For instance, if the sender forgot to add an attachment then, they can retract the email and send a replacement message with the attachment.

However, this feature is available only in Outlook 2016 for Windows 10 but recalling an email in Outlook 2016 for Mac is not support yet. In this technical guide, we will teach you exactly how to recall an email in Outlook 2019, 2016, 2013, 2010, 2007 etc.

How to Retrieve a Permanently Deleted Email in Outlook PST?

Restoring or recovering a permanently deleted Outlook email message is not an easy task. But it can be done efficiently in a few simple clicks using PCVITAOutlook Email Recovery Software.

The tool helps to recover all deleted emails from multiple PST files in few simple steps.

How to Recall an Email in Outlook 2016? – Steps

Explore how Recall Message Function in Outlook email client works? The message recall feature is available from MS Outlook version 2003 to the latest versions like Outlook 2019, 2016, 2013, 2010, 2007, etc. To recall a sent email message in Outlook, follow the steps mentioned below:

• First, open Outlook application on your local machine
• Navigate to SentItems Folder in the left sidebar

• Open the email that you want to recall or replace

• Click onMessage tab and select Actions>> Recall This Message

Note: If you do not see the ‘Recall This Message’ option then, you probably do not have an Exchange account or the feature is not available within your organization.

• This will provide two options: Delete unread copies of this message andDelete unread copies and replace with new message
• To get notification about the success or failure of the recall/replacement attempt, check the Tell me if recall succeeds or fails for each recipient options and click on OKbutton
• If you just want to delete the sent email and do not need to send a replacement then check Delete unread copies of this message option and hit the OKbutton

• If you want both recall the sent message and send a replacement message then, check Delete unread copies and replace with new message option and hit the OK button

• It will prompt a new message wizard that contains the text from the message that you want to recall and resend. Now, you can make the desired changes in the email body and then hit the Send button

Outlook Message Recall Feature Only Works If…

How to recall an email in Outlook 2016 and other versions is a common query. But there are many cases when Recall option in MS Outlook fails to work. It is important to know whether the recalled message was successful in Outlook or not. Message Recall is completely a function of Microsoft Outlook with no outward effect from the Exchange other than routing the email recall request. There are several criteria which must be met for the recall sent an email message in Outlook feature to work:

• You have sent the message to someone within your own organization
• Your organization is utilizing Microsoft Exchange as the email server
• The recipient is using Microsoft Outlook and logged on to the server
• The recipient has not already read or opened the email message
• The message has not been moved from the Outlook inbox folder
• The recipient must have an active connection with the Exchange

Important Note: If one or more of the criteria above will not meet then, your email message will not be deleted from the receiver’s inbox folder. Instead, the receiver will get an additional email notification that you would like to recall this email. See this is clear way to know, the message recall was successful in Outlook or not.

Outlook Message Recall Feature Will Not Work If…

There are a number of conditions in which Outlook email recall not working issue or user face message recall failure. Below are some reasons why it might not work:

• Recall function does not work in additional email apps except Outlook
• Exchange ActiveSync settings for Outlook on the mobile devices
• Recipient opens the email message before the recall request
• Recipient is working in the Cached Exchange Mode/ offline mode

Observational Verdict

In our professional lives, emails are our most important means of communication and daily several users encounter the situation when they regret after sending an email message to a wrong person. This condition often takes place when one sends the email to the wrong person, or the email may contain some inappropriate content or some embarrassing typos. Well, in such scenarios it be would be great if the mistaken email could be recalled and replaced. Thus, in this blog, we have shown you how to recall an email in Outlook 2016 in few simple steps.

Most of us have had that sinking feeling when we accidentally send an email either to the wrong person, or that is full of errors.

However, gone are the days when we have to suffer from the shame of calling up the recipient and asking them to delete the message. Many email and enterprise file sharing services nowadays have a recall feature meaning there is a way you can try to get that email back without anyone seeing it.

So how do you recall an email in Outlook?

If you use Outlook 2010 or 2013 to manage your email, then follow this simple how-to guide to work out how to pull those emails back from the brink.

Recalling an email in Outlook 2010 and 2013

1. Open your Sent Items folder

2. Double click on the email you want to recall

3. Under the Message tab, click on Actions in the Move folder at the top

4. Click on Recall This Message. (be aware: this only works if you have an “Exchange account” or the feature is available within your organisation)

5. A pop-up message will then appear. Click on Delete unread copies of this message.

6. If you want to create a replacement message. Click the Delete unread copies and replace with a new message to replace the message with a new one

7. If you want to be notified if the recall worked or not then all you need to do is click Tell me if recall succeeds or fails for each recipient option

8. Select OK – if you constructed another email and then hit Send

Why recalling an email in Outlook doesn’t always work

Unfortunately, if the recipient opens the email you didn’t want them to see, you can’t recall it. They can still get the recall message and note that you wanted to delete the first email, but it will stay in their Outlook system anyway.

If your first message was sent to a folder other than the inbox then the recall won’t work. Neither will it work if it’s sent to a public folder or if you try to recall it from a mobile device. Once one person has seen it, it’s too late.

The recall feature is designed to work with Outlook. If you are sending from a Gmail account for example, you can’t expect it to work, you’ll need to read our guide on how to recall an email in Gmail for tips on how to achieve this.

Other Solutions

• Delay your emails.

This means you can delay the delivery of an email after you’ve sent it giving you that extra time to change your mind.

Delay a single message in Outlook.

1. Click Options in the Message editing window

Cara Recall Email Outlook 2018

2. Hit Delay Delivery.

3. Select the Do not deliver before check box.

4. Select the delivery date and time that you want from the two drop-down lists.

5. Then click on the Close button to save the changes

6. After you click Send, the message will stay in the Outbox folder until your scheduled delivery time.

Recall Email In Outlook 2018

This will only work to give you a bit more time to reconsider your message; it will not prevent you from accidentally sending the email to the wrong person. It is also only useful if you remember to check the message again before it leaves your Outbox.

Delay sending a group of messages

1. Click on the File tab

2. Click Manage Rules & Alerts

3. Click New Rule under the Email Rules tab

4. In the Rules Wizard window under Step 1: Select a template box, and under Start from a Blank Rule, click Apply rule on messages I send, and then click Next to continue

5. In the Step 1: Select condition(s) list, select the boxes for any options that you want and then click Next

6. If you leave all the conditions unchecked when you click Next a confirmation dialogue box will appear. If you click Yes, the rule you are creating will then be applied to all messages you send

7. Now under Step 1: Select the action(s) list, check the box stating defer delivery by a number of minutes

Recall Email Outlook 2018

8. In the Step 2: Edit the rule description (click an underlined value) box, click the underlined part of the phrase: defer delivery by a number of minutes

9. Enter the number of minutes you want to delay the messages for before it’s sent (Note: delivery can be delayed up to 120 minutes)

10. Click OK, and then when you’re done hit Next

11. Another list of checkboxes with exceptions that you want will then appear (Step 1: Select exception(s) if necessary)

12. If you want your rules to apply to all your emails click Next

Recall Email In Outlook 2018

13. Then under the Rules Wizard In the Step 1: Specify a name for this rule box enter a name for the rule you’ve created.

14. Check the Turn on this rule check box and then click Finish

15. It’s then a good idea to test your rule before relying on it when you come to sending something vital.

16. From now on, after you send each message it will stay in the Outbox folder for the time specified.

Again, this solution only works if you are carefully checking each of your emails for mistaken recipients or incorrect email attachments before it leaves your Outbox.

• With Egress Secure Email and File Transfer and Outlook email encryption, you can take full control of recalling emails and revoke access to email content at any time. Alternatively you can use Egress Risk-based Protection, which stops emails being sent to the wrong people in the first place! Risk-based Protection uses machine learning and big data analysis to understand email usage patterns and historic email data, recognising and alerting users to misaddressed emails before they press send. Get in touch with us to find out more about how to do this at your company.

Additionally our eDiscovery software can be used to measure and quantify the risk of sharing sensitive data.